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Overview

BillerAssist EasyCodes Edition eliminates bottlenecks and pain points in the billing process:

  • Automatically reviews and UTBMS codes your billing
  • Works with your existing law firm billing software
  • Learns from your own billing records, and from your changes
  • Gets your bills out over 6x faster!   
  • Set up takes less than 5 minutes!  
  • Easily prevent common billing errors 
  • Automatically train your users how to bill, and fix billing errors and Outside Counsel Guidelines violations at the source
  • Easily prevent wasted time, and related write-offs and write-downs
  • Automatically apply UTBMS codes – no more time-consuming hassle!
  • Use your past billing records data for custom results, or just use our built-in data set

With our AI and machine learning technology, BillerAssist EasyCodes Edition gets smarter and better the more you use it!

As Low As
$39
  • per month
  • FOR YOUR ENTIRE FIRM
  • No add'l charge for Inactive Users
  • No add'l charge for Local Counsel
  • No Long Term Contract
  • Cancel at any time!
  • Large firm options available
  • FREE TRIAL

Easy to Use

Easily Prevent Billing Errors

Reviewing and approving “pre-bills" for final invoicing used to be a time consuming hassle.  Not any more.

With our app, simple color codes automatically flag common billing errors, as well as entries that do not comply with client billing guidelines and requirements (such as “no block billing", “no excessive or unreasonable charges", and similar).

The automated color codes drastically reduce the time needed to review and approve entries for final invoicing.

The automated color codes can be applied based upon your own past billing records data, or our data set that is included with the app, or both.  

Our app will automatically learn from your historical billing records, and from your changes!

Automatically Train Your Users How to Bill

Now you can use AI and machine learning to train your users how to bill properly and avoid errors as they work.

The automated color codes in our app flag errors in real time.  Your users just need to avoid the “red" and “yellow" color codes.  

This allows your users to avoid wasting time, and prevents related write-offs and write-downs.  This also allows billing errors to be fixed immediately and at their source, further reducing review time.

In addition to the real-time automated color code flagging, our app also provides suggested entry descriptions based on your own past billing records.

These suggested descriptions appear as soon as your user starts typing the entry description.   Your users can easily pick one of your previously approved entries that matches the task at hand.

This helps further reduce billing errors, and speed up billing.  It also makes your bills look cleaner and more uniform.

Automatically Apply Billing Codes

Law firms should not have to manually code their billing entries.  Now they don't have to.

Our app automatically applies billing codes to your entries.  No more tedious and time-consuming hassle!

The billing codes are automatically applied whenever new entries are imported from your billing system, and whenever entries are made in our app.

You can automatically code all entries for all your clients and matters, or only for specific clients or specific matters.

In addition, you can easily select from different standard UTBMS code sets.  You can also easily add custom codes.

The automated billing codes can be applied based upon your own past billing records data, or our data set that is included with the app, or both.  Our app will automatically conform with your historical billing records, and your changes!

No Complicated or Time-Consuming Set Up

Get set up in under 5 minutes! 

Our app comes with a built-in data set that is used for the various automation and color coding features.  This allows you to get started immediately.

For custom results, you can easily add your own historical billing data in just minutes.  

You can choose to use only our data, only your own private billing data, or both, with just a few clicks.

In addition, billing entries approved in our app are automatically added to your own private data set.  This makes our app smarter and better the more you use it!

Works With Almost Any Billing System

Our app provides many different ways to easily import and export entries to and from your existing billing system.

This makes it fast and simple to use our app.  After processing in our app, it is also fast and simple to export your approved entries back to your billing system for invoicing.

You can also create LEDES 1998B and 1998BI invoices directly from our app.  This makes billing even faster!

Alternatively, your users can each have their own timekeeper account.  Each timekeeper can quickly export their own cleaned up entries to your billing system at any time.

In addition, with our “integration bars" feature, you can open our app in one browser tab, and your existing billing system in another.  This allows you to easily toggle back and forth between the two apps, and use both apps at the same time.

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Maximize Billable Time

Video length = 6:21 minutes

How a law firm bills can be the source of decreased realization and collection rates, not to mention lost profits.

BillerAssist EasyCodes Edition uses your own billing system to fix this problem, and maximize billable time.

  • Automatically flags “problem" entries with color codes
  • Automatically alerts for violations of client billing guidelines and rules, configurable by client or matter
  • Alerts users when charges are too high, or mistakenly low, based on your own historical billing records
  • Users can easily avoid billing errors, and fix errors at the source
  • Users can also easily prevent wasted time, and related write-offs and write-downs
  • Provides suggested text descriptions for faster, cleaner, and compliant billing
  • Automatically applies UTBMS codes
  • Invoice review and approval is fast — just look for the color codes!

Cost Effective

Over 6x Faster

BillerAssist EasyCodes Edition lets you review and approve your bills for invoicing, and have them automatically UTBMS coded, over 6x faster than an ordinary billing system.

As shown in this video, a fast partner using our app was able to review and approve 150 entries quickly and easily, with all entries being automatically UTBMS coded.

During that same period of time, the same fast partner was only able to review and approve 25 of the same entries using an ordinary billing system.

You can get your bills out even faster, by using our app to automatically train your users how to bill and fix their own errors as they enter their time

Estimated Cost of Billing Review
Per Partner
$1,944/month
Cost of Automating These Processes
For Your Entire Firm
as low as $39/month

Estimate assumes $375 /hr average partner billing rate, average of at least 5 hours per month per partner spent on cleaning up time and expense entries prior to submitting legal bills to clients, $250 /hr average timekeeper billing rate (including paralegals), average of 4 seconds per time or expense entry to use standard drop-down menu selection tools to add UTBMS codes to each entry, average of 250 entries per timekeeper per month.

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Common Use Cases

Use Case 1

Speed Up Invoice Review and Approval

  • Buy one user account for your entire firm ($39 /month)
  • Easily import all entries for an entire month
  • Our app automatically flags the errors – just look for the color codes
  • Our app automatically applies all UTBMS codes
  • Make any edits you want
  • Quickly export the revised entries back to your billing system for invoicing
  • Use your own billing data for more accurate coding and flagging
  • BillerAssist EasyCodes Edition learns from your changes

Use Case 2

Train Users in Real Time

  • Buy user accounts for each timekeeper (as low as $12 /month/user)
  • Our app automatically flags the errors as work is being done
  • Our app shows your users how to avoid and fix errors in their billing
  • Users can easily prevent wasted time, and related write-offs and write-downs
  • Our app automatically applies all UTBMS codes
  • Billing review and approval is easy — just look for the color codes!
  • Quickly export the revised entries to your billing system for invoicing
  • Use your own billing data for more accurate coding and flagging
  • BillerAssist EasyCodes Edition learns from your changes

Use Case 3

Manage Local Counsel

  • Buy one user account for your entire firm ($39 /month)
  • Add Local Counsel users for FREE
  • Your Local Counsel users will only see Clients and Matters that you assign to them
  • Your Local Counsel users will only see their own entries
  • Our app will automatically flag errors as work is being done
  • Our app shows your Local Counsel users how to avoid errors and “problem" entries
  • Our app automatically applies all UTBMS codes
  • Billing review and approval is easy — just look for the color codes!
  • Quickly export the revised entries to your billing system for invoicing
  • Use your own billing data for more accurate coding and flagging
  • BillerAssist EasyCodes Edition learns from your changes

Keep Your Billing System

Import/export your entries with ActionStep or Clio legal software in just one click!

For almost any billing system, you can import/export your entries using LEDES invoice files in just seconds!

For almost any billing system, we make it super fast and easy to import/export using CSV files in under 3 minutes!

Get Set Up in Under 5 Minutes!

This video shows a new account getting set up in less than 4 minutes.

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What Our Users Are Saying

Attorneys must exercise “billing judgment," and “make a good-faith effort" to exclude charges and expenses “that are excessive, redundant, or otherwise unnecessary."

Hensley v. Eckerhart, 461 U.S. 424 (1983)

Different Views for Different Users

With BillerAssist EasyCodes Edition, your users can see and control only what they need to

This makes the app faster and easier to use for everyone

It also keeps your entries confidential and secure

Admin users can see and control everything

Local Counsel users can only see what is assigned to them

Timekeepers can only see their own entries

How it works

Quickly Import Entries for Automatic Processing

Color Codes Make Billing Easier

Automatically Comply with Billing Guidelines

Use Your Existing Billing System

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No Credit Card Required

as low as

$39 monthly

For Your Entire Law Firm!

Pricing Information

Important Features

Computer-Assisted Law Firm Billing

PREDICTIVE BILLING: 

Our app predicts what your time entry will be as you type it!

ASSISTED TIME ENTRY:

Our app works in real time, notifying your attorneys and paralegals along the way when the amount of time they allocate to a specific task or a particular matter is unusually high or mistakenly low. This means write-downs and write-offs get eliminated along the way and in real time.

In addition, the Assisted Time Entry feature notifies your timekeepers when their entries violate your clients' billing guidelines and rules.  You can easily configure the settings for specific clients or specific matters.  This means non-compliant entries also get corrected along the way and in real time.

Moreover, the Assisted Time Entry feature helps your attorneys and paralegals standardize their time entries to follow specific formats, diction, and conventions, before any partner has to make revisions.

ASSISTED BILLING REVIEW: 

Our Assisted Billing Review feature provides clear color codes for particular time or expense entries that are unusually high or mistakenly low.  Assisted Billing Review also tells you when the total amount of time accumulated in a particular matter is becoming unusual.

This feature also provides clear alerts regarding any remaining issues as to your clients' billing rules.  This ensures compliance, and reduces manual review time to almost zero.

In addition, Assisted Billing Review helps you standardize your bills, by letting you know when a particular text description in a time entry is unusual.  It makes your bills more professional!

ARTIFICIAL INTELLIGENCE (AI) AND MACHINE LEARNING:

BillerAssist EasyCodes Edition  learns from your changes. This means our app becomes more and more accurate and helpful as you use it.

Automated LEDES Coding

ACCURATE: Our patent-pending software provides accurate codes for all UTBMS tasks and expenses.

BillerAssist EasyCodes Edition uses your own billing data to provide accurate codes for all UTBMS tasks and expenses — just the way you like them!

If your law firm is new to UTBMS coding, don't worry — you can simply use our data to complete the automation!

Before you send any legal bills to your clients using your own law firm billing software, BillerAssist EasyCodes Edition also allows you to easily and quickly review all the automatically applied UTBMS codes and make any changes you want. 

ARTIFICIAL INTELLIGENCE: Our app learns from your prior edits and corrected UTBMS coded entries. It also becomes more and more accurate as you use it thanks to advanced AI technology.

Works With Your Existing Legal Billing Software

BillerAssist EasyCodes Edition works with many online law firm billing software and practice management systems, like Clio.

BillerAssist EasyCodes Edition also works with many self-hosted or locally installed systems, like Sage TimeSlips.

We also offer integration services. If you use a proprietary or other non-standard billing system, please contact us at (800) 427-5510 or info@EffortlessLegal.com, and ask for BillerAssist EasyCodes Edition integration.

Encrypted for Security

EffortlessLegal takes security seriously.

Like most quality online systems, all of your data with our app is encrypted both “in transit" and “at rest."

In other words, all transmissions to and from the BillerAssist EasyCodes Edition service, and all items stored in the BillerAssist EasyCodes Edition system, are all encrypted using at least 256-bit SSL certificates, providing strong “bank-grade" security.

As an additional security measure, our systems are checked and certified by security experts who specialize in high-risk industries like banking and financial services. Contact us if you would like a copy of the latest report.

For more information about how we secure your data, please see:  Data Security and Protection

Proven to Work

Our highest priority to provide an awesome user experience.  We incorporate extensive user testing and feedback into all of our products.

BillerAssist EasyCodes Edition was tested and refined for several years in live law firms before we released it!

No Charge for Local Counsel Users

We allow you to add Local Counsel users to your account for no extra charge.

You can also assign only specific matters to your Local Counsel, in order that they see only what they need.

This allows you to easily and quickly get your Local Counsel's time entries and expenses entered into your billing system.

And all of their time and expense entries will be standardized and automatically UTBMS-coded, just like yours!

Functional Overview

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Everything You Want

  • Easily works with your existing law firm billing software.
  • Predicts what your time entry will be as you type it.
  • Adds powerful features that will speed up your billing.
  • Make your existing law firm billing software smarter, easier and more accurate.
  • Invite lawyers not with your firm (Local Counsel) to log time for your clients.
  • Automatically applies UTBMS codes to time and expense entries.
  • Learns and grows smarter from use, learns your unique billing needs.
  • Automates your billing review process.
  • Suggests accurate descriptions of work.
  • Standardizes UTBMS coding, to make the codes useful.
  • Assisted Billing helps with billing review and invoice approval by flagging bills with potential issues.
  • Automatically configures hourly rates by client, matter, and user.

  • No installation required.
  • Remembers approved billing and uses artificial intelligence to improve billing.
  • Automatically applies all hourly rates by client, matter, and user.
  • Can be used with almost any law firm billing system and even proprietary billing systems.
  • Enables users to invite Local Counsel to log time and expense entries for particular matters.
  • No need to migrate your data.
  • Can be customized for specific billing systems, even proprietary billing systems.
  • Local Counsel entries can be easily added to their own billing.
  • Alerts for billing that appears to be over billed or under billed.
  • Alerts for non-standard billing entries or entries that appear to be incorrect.
  • Standardizes text descriptions, to make your bills clean and professional.